As a professional facilitator, it's important to be prepared and equipped with the right tools for every onsite meeting you lead. Whether you are facilitating a brainstorming session, leading a team meeting, or conducting a workshop, having the right tools at your disposal can make all the difference in ensuring a productive and successful outcome. Here are some of the essential tools that every facilitator should consider carrying with them for onsite meetings.
A Good Note-Taking Device: A good note-taking device, such as a laptop or tablet, is essential for capturing key information and insights during the meeting. This can be especially important when leading brainstorming sessions, where you need to capture ideas and feedback in real-time.
A Portable Whiteboard or Flip Chart: A portable whiteboard or flip chart can be a valuable tool for facilitating group discussions and visualizing ideas. Whether you are working through a complex problem or brainstorming new solutions, having a visual representation of your thoughts can help everyone stay on the same page and ensure that everyone is on the same page.
A High-Quality Microphone: If you are leading a large meeting or workshop, a high-quality microphone can be a lifesaver. This can help you to be heard by everyone in the room, regardless of the size of the group or the acoustics of the space.
A Timer or Stopwatch: A timer or stopwatch is a simple but effective tool that can help you manage the flow of the meeting and keep everyone on track. Whether you are leading a brainstorming session, giving a presentation, or facilitating a discussion, having a timer or stopwatch on hand can help you stay organized and ensure that everyone has a chance to participate.
A Portable Projector: If you are giving a presentation or demonstrating a new tool or technique, a portable projector can be a valuable asset. This can help you to display visual aids, images, and videos, making it easier for everyone to follow along and understand the material.
In conclusion, as a professional facilitator, having the right tools at your disposal is essential for ensuring a productive and successful onsite meeting. Whether you are leading a small team meeting or a large workshop, having a good note-taking device, portable whiteboard or flip chart, high-quality microphone, timer or stopwatch, and portable projector on hand can help you to facilitate discussions, capture insights, and ensure that everyone has a voice.